Immediately following their appointment, the members of the plan commission shall meet, organize, elect such officers as it may deem necessary, and adopt and later change or alter, rules and regulations of organization and procedure consistent with city ordinances and state laws. The commission shall keep written records of its proceedings, which shall be open at all times to public inspection. The commission shall also file an annual report with the corporate authorities, setting forth its transactions and recommendations.
In addition to all other powers and duties provided in the Municipal Code Chapter 16, the plan commission shall have the following powers and duties:
To prepare and recommend to the corporate authorities a comprehensive plan of public improvements, looking to the present and future development and growth.
To prepare and recommend to the corporate authorities from time to time, such changes in plan as they deem necessary.
To prepare and recommend to the corporate authorities from time to time, plans and recommendations for specific improvements in pursuance of the official plan.
To give aid to city officials charged with the direction of projects for improvements embraced within the official plan.
To exercise such other powers germane to the powers granted by this article as may be conferred by the corporate authorities.
Tim Harris (chair)
It shall be the duty of the police, fire, and ambulance committee to keep a close watch over the affairs of the police department, fire department, and ambulance department, of the City of Beardstown. They shall make recommendations to the city council about such changes and additions in each department as may be required, from time to time. This committee shall be involved in all negotiations of labor contracts with the various departments. It shall be their duty to see that the police department, fire department, and ambulance department of the City of Beardstown is at all times in proper condition for effective work and so regulated and conducted as to best protect all citizens and property within said city. They shall, from time to time, recommend to the city council such repairs and improvements as may be necessary and desirable in each department. They shall have the charge of the property of each department and see that the same is kept in such condition as to prevent loss or damage.
Chair: Paula Woods
Vice Chair: Dale Robertson
Commissioner: Chris Massie
Commissioner: Leigh Morris
Commissioner: Randy Reichert
Secretary: Connie Foley
Treasurer: Ann Chelette
Meetings are on the 4th Tuesday of every month, except August and December at 7:00 pm. The public is welcome to attend.
Contact Paula by email or call 217-323-4514.
Library Board Committee is appointed by the mayor with conset of the City Council.
Meetings are every third Wednesday of each month.
Beardstown Houston Memorial Library Board of Trustees
Board of Trustees Officer
President Melanie Schroll Jun-16
Vice-President Kaye Hardwick Jun-18
Treasurer Katie Vitale Jun-19
Secretary Connie Starkey Jun-17
Board Member Alice Lou Gramann Jun-16
Board MemberSteve Dyche Jun-17
Board MemberEleanor Meyer Jun-18
Board MemberSandra Lux Jun-19
Board MemberJessica Avendano Jun-18
Mary Ann Davis
(a) The sewer and water committee shall have the duty to keep a close watch over the affairs of the entire water supply system, sewers, and drains of the City of Beardstown. They shall see that the same is kept in good repair and in a condition to ensure the health and safety of the citizens of said city, as well as supply an abundance of water for public and private use, they shall see that all sewers and drains are kept in good repair and in sanitary condition. They shall have the authority to recommend to the city council such reasonable improvements from time to time as they see fit. They shall make suggestions and give directions from time to time to the water superintendent and his assistant, who shall, so far as possible, implicitly follow the directions and suggestions as given.
(b) They shall recommend to the city council from time to time such mains to be enlarged or altered and such additional mains as should be laid to properly supply water to all the property within city limits.
(c) They shall have charge of all property of the water works and see that the same is kept in such a condition as to prevent loss or damage. They shall have the authority to recommend to the city council to condemn any sewer as in their judgement should be condemned and make such repairs as they deem necessary to keep the sewer system of the city in proper working condition. They shall from time to time recommend to the city council such additional sewers or systems of sewers that in their judgement should be installed or the enlarging of such sewers as the growth of the city has rendered necessary.
Auditing Committee Overview Committee:
Sally Lael (chair)
The auditing committee shall meet regularly, the first Monday of each month. The auditing committee shall revise, audit and settle all accounts in which the city is concerned either as debtor or creditor when provisions for their adjustment is not otherwise provided for by law or by ordinance, and report all such bills and accounts to the city council with their recommendation as to what disposition shall be made of the same; and no such bills or accounts shall be allowed until reported upon by said committee. After bills have been approved by committee, they shall be paid immediately. The auditing committee shall review the annual city audit and work with the city auditor, mayor and city clerk to reconcile any discrepancies and recommend to the city council any suggestion of policy or procedure that may improve the auditing or accounting methods to address any existing problems.
Ron Culves, (chair)
(a) The committee on finance of the city council shall from time to time examine the books, accounts, and reports of the city officers and see if they are regularly and accurately kept and preserved, and that the books and papers belonging to various departments and officers are secure from loss by fire or otherwise. They shall report to the city council any neglect or failure of any officer to keep and maintain his books and accounts properly and to preserve the papers pertaining to his office.
(b) The finance committee shall at the close of each fiscal year and at such other times as the city council shall direct, examine, compare and audit the reports and accounts of all city officers that may in any way relate to finances of said city and shall report thereon to the city council.
(c) The finance committee, working cooperatively with the mayor of the City of Beardstown, shall make each year during the months within which said report may be required by law, an estimate of the probable receipts and expenditures for municipal purposes for the ensuing year, and a table of appropriations to be recommended to the city council.
(d) The committee on finance shall see to the borrowing of money, issuing of bonds, preparation of ordinances for the appropriations and levy of taxes, they shall make arrangements for the payment of debts maturing against the city if deemed necessary, the finance committee, with concurrence of the city council, may direct the city clerk to write and issue checks in lieu of expenditures which are provided for within the annual appropriation budget.
Tim Harris (chair)
Mary Ann Davis Ron Culves Tracey Price
The committee on ordinances shall have a general supervision of the preparation and revision of the ordinances of the City of Beardstown. It shall be the duty of the ordinance committee to familiarize themselves with the ordinances of the said city insomuch as to ascertain if new ordinances presented may already exist or may conflict with existing ordinances. This committee shall work closely with the city attorney in preparation and review of all new ordinances presented or in conflict. The ordinance committee shall be provided a copy of all ordinances presented to the city council for approval. They shall from time to time report to the city council, such ordinances as they may deem advisable to be passed.
Bob Burget (Chair)
The committee on buildings, grounds and parks shall have the duty to keep a close watch over the affairs of all public parks, public grounds, and all public buildings in the City of Beardstown. They shall see that the same are kept in proper condition and shall report to the city council such improvements or repairs as they shall from time to time, deem proper or necessary.
Gabe Seward (Chair)
The committee on cemeteries shall keep a close watch over the affairs of all city cemeteries. They shall give directions, from time to time, to the mayor, who shall follow implicitly the directions so given. They shall report to the city council, from time to time, such changes, repairs, and improvements as may be required for the cemeteries, for its action thereon.
Tom Penwarden (chair)
The committee on lights shall have the general supervision of the lighting of the streets, parks, public grounds and public buildings of the City of Beardstown. They shall examine and report to the city council on claims upon the bills and accounts for lights furnished the said city. This committee shall from time to time report to the city council such changes in the system of lighting in the said city as it may deem necessary for proper lighting of the said city.
Robert Burget (chair)
Sally Lael Gabe Seward Tom Penwarden
It shall be the duty of the street and alley committee to keep a close watch over the affairs of the streets, alleys, and sidewalks of the City of Beardstown. They shall take such steps as they deem necessary to keep the streets, alleys, and sidewalks of the said city in a good, passable and safe condition. They shall give directions from time to time to the director of public works, who shall follow the instructions so given. They shall recommend to the city council from time to time, when in their opinion it may be deemed necessary, such changes, repairs, and improvements as may be required upon the streets of the said city, but no improvements shall be made upon the streets or alleys, excepting ordinary and necessary repairs until the city council have ordered the same upon the recommendation of said committee. They shall see that all sidewalks are kept in good repair and in a passable condition and shall, from time to time, with the concurrence of the city council, order such improvements to be made and repairs performed upon sidewalks as in their opinion may be requisite or necessary. They shall have the authority to recommend to the city council old sidewalks be condemned and ordinary necessary repairs made and with the concurrence of the city council shall see to it that all walks that may be ordered to be repaired or changed, are so constructed, repaired or altered in accordance with the requirements of the city council and ordinances of the city. They may prepare a standard of grades and file a report to the mayor of the said city to be placed in the office of the city clerk,. This committee shall be involved in all negotiations of any labor contracts with city union workers.
Howard S Dyche
General Information: Makes recommendations to hire police and fire department members and conducts testing.
Ron Culves (chair)
The economic development committee shall assist the city council in its efforts to promote economic development and future growth of the City of Beardstown.
Mary Ann Davis (Chair)
Tim Harris (Chair)
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