City Clerk Brian Ruch

 As an elected, record-keeping officer, the City Clerk and staff are responsible for the preparation, execution, and archiving of all City Council documents as prescribed by State law and City Code.

These duties include:

• Archiving City Council documents, official proceedings, ordinances, and resolutions
• Administering birth and death certificates
• Maintaining boards and commissions applications and appointments
• Maintaining City Council meeting and election materials
• Developing agreements and leases
• Providing Notary Public services
• Publicizing of legal notices
• Recording official documents
• Administering Solicitation Permits 
  

Birth Certificate
Birth certificates remain on file at Beardstown City Hall or the Cass County Clerk's Office for any person born in Cass County.  

A certified copy can be requested for a copy fee. The City of Beardstown fees are: $5.00 for the first certified copy, $2.00 for each additional certified copy.

Death Certificate
Death certificates remain on file at Beardstown City Hall or the Cass County Clerk's Office for any person who's death occurred within Cass County, IL.

A certified copy can be requested for a copy fee. The City of Beardstown fees are: $9.00 for the first certified copy, $6.00 for each additional certified copy.

How Do I Get a Copy of a Birth or Death Certificate?
Certified copies of birth or death certificates can be requested in person at the Beardstown City Clerk's Office at 105 E. 3rd St. Monday through Friday, 8:00 am to 5:00 pm.

Certified copies can also be requested by mail. The written request should contain the name of the individual, date of birth / date of death, parents' names including mother's maiden name, number of copies requested, and a check or money order made payable to the City of Beardstown and can be sent to:

Beardstown City Clerk
PO Box 467
Beardstown, IL 62618

For more information, please contact the Beardstown City Clerk's Office at (217) 323-3110.

 

 Due Date
Fines are due in full within seven days of violation.

Types of Payment
The Beardstown City Clerk's Office will accept cash, check, money orders and cashier's checks.

Payment Options

• Payments must be received on or before the due date (within seven days).
• City Citations - Contact:
  Beardstown City Hall 

        105 W. 3rd St
        Beardstown, IL 62618-1142
        Phone: (217) 323-3110
        Fax: (217) 323-4029

• The City of Beardstown does not accept credit card payments.

If you do not pay your fine by the due date, your account will be turned over to the city attorney for further action. 

Public Records

The City Clerk's Office is responsible for public records and other information, including all resolutions and ordinances that are adopted by the City Council. Public records and other information can be requested from the City Clerk's Office by submitting a formal written request.

For more information, please contact the City Clerk's Office at (217) 323-3110.